Developing a monitoring and evaluation plan learning objectives. Reporting enables the gathered information to be used in making decisions for improving project performance. The importance of monitoring and evaluation for social programmes. Monitoring is the collection and analysis of information about a project or programme, undertaken while the projectprogramme is ongoing. Project monitoring, evaluation and reporting section consists of two main parts. These guidelines are meant primarily for design, monitoring and evaluation of projects, but the basic principles are applicable in all types of cooperation. Monitoring refers to the routine monitoring of project resources, activities and results, and analysis of the information to guide project implementation. As a result, organizations are not ranked in terms of doing better. The aim is to determine the relevance and fulfilment of. As a pdf format, you can print this out, or type into it.
Evaluation of the project process, outputs and partnership meetings and consolidated project framework 20022004 with action plans. Pdf impact of project monitoring and evaluation practices. Monitoring and evaluation is always the first module, that it is followed directly by core module 2 collecting, analyzing, and using monitoring data, which is followed by one or more of the optional. Monitoring is very important in project planning and implementation. Monitoring and evaluation forms the basis for modification of interventions and assessing the quality of activities being conducted. Evaluation evaluation refers to the periodic midterm, final assessment and analysis of an ongoing or completed project. It is not something to be resorted to at the close of the school term. Findings show a great influence of monitoring and evaluation on the utility and sustainability of the projects implemented through cdf funding. Definitions of project monitoring and evaluation although monitoring and evaluation are viewed as related, they are distinct functions. Monitoring and evaluation can be used to demonstrate that programme efforts have had a measurable impact on expected outcomes and have been implemented effectively. The aim of evaluation is to determine the efficiency, effectiveness, impact and sustainability of a project, and whether it has met its objectives. Define the desired impact of the research teams stakeholder engagement activities on the clinical trial agenda. Monitoring also involves giving feedback about the progress of the project to the donors, implementors and beneficiaries of the project.
The work package is the basic project unit around which progress on the project can be measured and evaluated. They are critical tools for forwardlooking strategic positioning, organisational learning and for sound management. How to develop a monitoring and evaluation plan the compass. Project monitoring and evaluation and its importance monitoring this is the regular systematic collection and analysis of information to track the progress of program implementation against pre. Monitoring and evaluation food and agriculture organization of. There are many ways in which a project can be carried out and the way in which it is executed is project management. The role of project management in achieving project success. Evaluation is a systematic and objective assessment of an ongoing or completed project, programme or policy, its design, implementation and results. It is therefore, prudent to embed monitoring and evaluation in all the projects funded by the kenya government through constituency development fund cdf. Monitoring, evaluation and learning has, over the last decade or so, seen a process of inflated importance that, in many organizations, has significantly altered the focus from what these. Pdf importance of monitoring and evaluation in the. It is essential in helping managers, planners, implementers, policy makers and donors acquire the information and understanding they need to make informed decisions about programme operations.
Team members must understand and be committed to the importance of the process of project monitoring, evaluation, and control. The importance of good monitoring adam kessler and jim tanburn, august 20141. Basic principles of monitoring and evaluation monitoring and evaluation usually include information on the cost of the programme being monitored or evaluated. The relatively recent recognition of the use of sport as a tool in development requires thorough assessment of the value of sport in development and humanitarian disaster contexts. The importance of good programme and project design for effective implementation. Whilst project assistance still holds the dominant position in bilateral cooperation, both sectoral and program assistance are becoming more important. Importance of monitoring and evaluation in the sustainability of constituency development fund cdf projects in kenya article pdf available may. It is important to decide and prioritise the programmes or projects you will monitor as it is unlikely you will have. Project monitoring and evaluation and its importance monitoring this is the regular systematic collection and analysis of. This category of projects needs formative evaluation as they are complex and requires few monitoring processes. Projectprogramme monitoring and evaluation guide 2. Monitoring and evaluation has been of late been regarded among the most critical aspects of project management, especially for social programs.
Introduction to monitoring and evaluation using the. Pdf the kenya government constituency development fund cdf projects contribute immensely in initiating and implementing sustainable. Lina you see, i dont think monitoring gender aspects is relevant for our project. Importance of monitoring and evaluation in the sustainability of constituency development fund cdf projects in kenya article pdf available may 2017 with 26,831 reads how we measure reads. Unlike monitoring, evaluation of a project is usually done by an independent individual or firm in order to provide managers and staff with an objective assessment of the project. Project planning, monitoring and evaluation module overview 11 about this module module 8 project planning, monitoring and evaluation is divided into six units. This allows judging the benefits of a programme against its costs and identifying which intervention has the highest rate of return. Information derived from the work breakdown structure is required to measure project progress. Sc scholar in project management, jomo kenyatta university of agriculture and technology, kenya. The importance of monitoring and evaluation for social. Project management is the art of managing the project and its deliverables with a view to produce finished products or service. Participatory monitoring and evaluation of community and faithbased programs. Collecting, analyzing, and using monitoring data 3. Why you need to design a monitoring and evaluation system a systematic approach to designing a monitoring and evaluation system enables your team to.
Formative evaluation is necessary and important for behavior change projects and communityengaged ones. As stated in section 2 of the area plan, the monitoring and evaluation program is designed to serve as an important link between plan implementation and ontheground accomplishments. Justify the need and budget for these stakeholder engagement activities. But evaluation is not just for accountability reasons, but also learning to feed into future decisions monitoring is a continuous process, whereas evaluations are carried out at specific points of time in the course of the project mostly. A step by step guide to monitoring and evaluation university of. A stepbystep guide for people who want to make hiv and aids services and activities more effective in their communities september 2006 principal authors. Project programme monitoring and evaluation guide 2.
In order to face unexpected outcomes and respond to emergent properties, formative evaluation is mandatory. For unicef, what is the relevance in relation to the mission. Introduction to project planning this unit gives an overview of the different tasks that are involved in the design, development and implementation of a project. A k munns and b f bjeirmi defining the requirement of work, establishing the extent of work, allocating the resources required, planning the execution of the work, monitoring the progress of the work and adjusting deviations from the plan. Project evaluation project monitoring focusing on activities and outputs and their contribution to outcomes. For instance, by monitoring the development of the project you will easily understand whether strategic changes need to be made and act accordingly. A systematic approach for monitoring and evaluating the construction projectprogress 29 result of survey shows that traditional or paper b a s e d information flow on construction projects still dominate.
Evaluation is the periodic, retrospective assessment of an organisation, project or programme that might be conducted internally or by external independent evaluators. Program evaluation, conducted on a regular basis, can greatly improve the management and effectiveness of your organization and its programs. The integrity of the monitoring and evaluation system must be upheld. To do so requires understanding the differences between monitoring and evaluation, making evaluation an integral part of regular program planning and implementation, and collecting the different types of. Introduction to monitoring and evaluation using the logical. Jul 21, 2015 project monitoring and evaluation and its importance. The reading highlights the importance of selecting appropriate methods in. A k munns and b f bjeirmi defining the requirement of work, establishing the extent of work, allocating the resources required, planning the execution of the work, monitoring the progress of.
Pdf importance of monitoring and evaluation in the sustainability. Sport can add value for the development of individuals, of organisations. Planning and implementing a project monitoring and evaluation system. It is through the continuous monitoring of project performance that you have an opportunity to learn about what is working well and what challenges are arising. The roles of monitoring and evaluation in projects f a o otieno. But evaluation is not just for accountability reasons, but also learning to feed into future decisions monitoring is a continuous process, whereas evaluations are carried out at specific points of time in the course of the project mostly at the end of the project or a project phase.
Lina you see, i dont think monitoring gender aspects is. Monitoring is the continuous observation of a projects progress by systematically gathering key performance data for regular analysis see chapter 6. Aug 15, 2016 monitoring and evaluation has been of late been regarded among the most critical aspects of project management, especially for social programs. Monitoring is viewed as a process that provides information and ensures the use of such information by management to assess project effects both intentional and unintentional and their impact. Monitoring and control are very important management functions for ensuring that project objectives are fully achieved. Guidelines for programme design, monitoring and evaluation. Monitoring helps project managers to understand whether the projects are progressing in schedule and to ensure that project inputs, activities, outputs and external factors are proceeding as planned.
This is the regular systematic collection and analysis of information to track the progress of program implementation against pre. Meera kaul shah consultant on participatory methods xoli m. Highquality monitoring of information encourages timely decisionmaking, ensures project accountability, and provides a robust foundation for evaluation and learning. Monitoring is the collection and analysis of information about a project or programme, undertaken while the project programme is ongoing. Participatory monitoring and evaluation of community and. Evaluation is not just a testing programme or an administrative technique. Handbook on planning monitoring and evaluating for development. Monitoring and evaluation together provide the necessary data to guide strategic planning, to design and implement programmes and projects. The report emphasizes the findings and conclusions that have been compiled from various monitoring activities and data sources available on the unit.
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